Prateek, Billing Manager
Prateek is the billing manager of OmegaPoint, a major utility company. MECOMS™ helps him cope with the challenges of running a smooth and efficient billing department.
Create invoices according to detailed customer contracts
MECOMS™ takes into account the specific products and periodicity from each customer’s contract.
Meter readings are automatically scheduled to meet this periodicity. Costs for commodities, distribution and additional services are all incorporated into the invoices.
Contracts set up by the Sales & Marketing team are automatically included in the billing process. Invoices can be generated in planned batch runs, but also individually.
Generate millions of invoices, in less than a day
Generating monthly invoices is a very resource-intensive process, but needs to be carried out quickly.
A MECOMS™ background process continuously calculates invoice lines, as soon as information becomes available. When invoices are generated, the individual lines are already calculated in advance and only need to be combined into an invoice.
Furthermore, MECOMS™ uses load-balancing to speed up the billing run.
These features enable a lightning-fast billing run. Even configurations of up to 27 million customers run smoothly on standard hardware.
Deliver paper and electronic invoices to the customers
MECOMS™ generates invoices as PDF files and stores them in a folder. These PDF’s can be read and processed by the printing shop.
To reduce printing needs, MECOMS™ offers online invoices through its web portal and sending PDF invoices by e-mail.
Reflect future prices into current payment advances
Time Slicing enables calculating future price changes in the advance amounts. This is done both for the commodities and the additional services
MECOMS™ will take these planned price changes into account when calculating the amounts of payment advances.
MECOMS™ offers both linear rescaling, based only on a period’s duration and SLP rescaling, which takes other factors into account (e.g. expected temperatures).
Avoid sending incorrect invoices to customers
Before sending out the invoices, MECOMS™ validates every amount and reports any exceptions. Any invoice can be recalculated, without halting the batch billing run.
These validation features greatly reduce the risk and costs associated with sending our erroneous invoices.
Transfer invoicing data to the company‘s general ledger
MECOMS™ books all invoicing data in the general ledger of OmegaPoint. This is done automatically, both for individual and bulk bookings.